Time Tracking

Track Time Painlessly

Capture what you do as you do it – online or via your mobile device-directly against a task, or time yourself and save it for later. Tracking time has never been so easy. Client billable time, internal tasks and vacations are all captured, automatically costed and integrated with billing when needed. iBE.net also includes an off-line mode for mobile time and expenses input. Now you can even get caught up on your next plane trip without unpacking your laptop.

One-click, One-time Input

Track minutes, hours or days worked on sales opportunities, internal initiatives and client work orders. iBE.net automatically calculates labor fees and produces clear professional-looking customer invoices for fixed, retainer and time and materials based programs.

Great for Teams

Ensure everyone enters their time accurately and quickly with efficiency metrics, customized workflows and timesheet approvals, administrator’s input mode, and compliance checks against employee work-schedules.

Perfect for Project Managers

Update project and task progress as you capture time - marking task completion, percentage complete and estimate to complete options within the timesheet.

Process Expenses

Take Control Of Your Expenses

Staying on-top of your expenses is now easy. Submit faster = Get paid faster. With online and mobile access, the days of lost receipts, late reports and missing claims are gone forever.Whether you are copying expenses directly from your credit card bill, automatically logging a mileage claim or capturing a receipt from your smartphone, iBE.net’s no-hassle business expenses solution puts you in control.

Minimal Data Entry

iBE.net can connect to your bank or credit card, enabling you to keep track of your expenses literally as they are incurred. As expense items are copied into iBE.net’s expenses module, they are automatically categorized and ready for you to submit from your laptop or smartphone. Receipts can be scanned, emailed or uploaded for compliance checking and be included as part of your client’s next invoice.

Expenses On the Spot

Not every expense goes on your credit card. Consequently, iBE.net allows the simple entry of cash expenses, or the automatic calculation of the mileage from a trip using the GPS on your smartphone. The off-line mode allows you to catch-up on your next flight.

End to End Control

Ensure expense compliance with corporate policies and customizable approval workflows. Assign billable expenses by client, project, or task for automatic pass-through to customer invoicing. You can even split expense claims by individual item between multiple clients or projects.

Think Global

iBE.net keeps the international jetsetter in mind. Expenses may be entered in any currency and are automatically converted to your home currency (using the spot rate of the day or your company’s standard rate if it exists). Support for VAT is automatic for countries where Value Added Tax is applicable, allowing the simple recovery of VAT on expenses.

Projects & Tasks

Project Management for Real People

iBE.net is not a tool for program managers to produce Gantt charts of dizzying complexity which no one on the team understands or updates. Nor is iBE.net a simple to-do list for logging of tasks without information on resources, dates, or costs. Why not? Because those systems don’t work in practice.

iBE.net is an addictive project and task management tool geared for whole-team collaboration. Everyone can add, assign and comment on tasks. At the same time, project managers can centrally manage the overall schedule, cost and earned value of each program. Everyone does not just mean your colleagues. External partners and customers can be included with simple mobile and web-based reports, approval work-flows and task list widgets.

Execute Projects Your Way

Whatever your project methodology – six sigma, agile, PRINCE II or ITIL, iBE.net has a preconfigured project template with industry best practices, phases and milestones, each with screen layouts. And if one of our delivered templates does not meet your needs you can configure your own project and task types at any time, so our system grows as your company grows.

Know the Value of Work Performed

Whether you want to simply record and assign a to-do item, or track who, when, what and how much, iBE.net keeps track of progress so nothing falls through the cracks. Not only does iBE.net let you know how much you have accomplished compared to your plan, iBE.net also calculates what you have spent compared to your budget and the value of work performed against planned and recently forecast estimates. This is based on the project management institutes' earned value management techniques which are not just common sense but increasingly becoming common practice.

iBE.net supports document management, collaboration, chat/comment, customized approvals as well as pre-canned and user customizable project and task performance dashboards. This makes iBE.net the only system with seamless percent completion and estimate to complete data for timesheets. iBE.net is one of the first project management tools your whole team will use, improving the speed and accuracy of updates going up the chain to the project managers.

Customer Billing

Billing can be a Breeze

iBE.net simplifies the billing process and caters to all kinds of contracts. Whether you have time and materials contracts, fixed fee engagements, target price, incentive/penalty fees, retainers and holdbacks, iBE.net has you covered. This is because our pricing model is as flexible as a spreadsheet, and will be familiar to your pricing analysts or invoicing staff in no time at all.

Handle All Kinds of Terms and Conditions

Select from a variety of input sources such as, time captured, expenses, quantities produced or client acceptance metrics, and iBE.net will combine actual data recorded with ad hoc pricing parameters for things like discounts, taxes, surcharges and commissions. The pricing template builder uses an intuitive Excel - like formula that you define. Regardless of whether you use one of our pre-delivered pricing templates or build your own, you can price and bill thousands of individual charges every time to hundreds of customers each with unique terms and constraints, producing professional looking documents with elegantly summarized costs and fees.

iBE.net is so flexible you can price labor by resource, service, project, project/service, project/resource or project/service/resource. Let us know if we missed anything…

Collect Cash Sooner

iBE.net’s automated tools and user friendly billing process allow you to make changes on the fly. You can also adjust summarization criteria by client and mark outstanding hours or expenses as “to bill later” or “do not bill”. The end result is a cleaner, more accurate and more professional looking invoice, freeing up time to talk to clients and collect cash. This leads to less working capital, fewer losses from invoice mistakes and higher customer satisfaction, not to mention potential cost savings from automating recurring bills and reducing credit notes.

Analytics

Intelligent Reporting For Your Business

Watch your business performance in real-time with iBE.net’s pre-defined or client-configurable performance dashboards.

iBE.net’s reporting and analytics is simple and easy to use, allowing front-line staff (not IT support) to quickly visualize, analyze and organize your data for up-to-date, accurate and reliable insights into your business’ performance.

Your Own Dashboards in a Flash

Tired of copying or downloading data into Excel spreadsheets that are out of date as soon as they are published? Tired of waiting for IT personnel to provide customized reports that are too big for anyone to read, let alone react? Do you sometimes feel like you can’t see the wood for the trees, you are so overwhelmed by data?

iBE.net’s reporting dashboard designer allows you to search for terms and insights using free text keywords and phrases, and then automatically joins all the attributes you want to report on using our dynamic query generator. This technology allows you to drag and drop reporting widgets - like pivot tables and bar charts - with a single mouse-click.

Share Data Seamlessly

Publish reports and dashboards to authorized users automatically, getting everyone on your team on the same page. Better still,you publish the report layout, so every time someone views the report they get an up to date picture of your business.

Get Data Fast

iBE.net uses the latest technology including in-memory column-based databases from Infobright, so that you can explore and visualize data from millions of records and multiple databases in seconds; way faster than traditional (relational) database systems. iBE.net reporting and analytics is so fast you can find answers as quickly as you can think of questions, allowing you to make smarter decisions.

Graph of relative performance Infobright (iBE analytics database) vs. Oracle/MySQL mix, for varying database sizes.

Chart courtesy of Infobright